PART-TIME ADMINISTRATIVE ASSISTANT

The Southside Planning District Commission (SPDC) is seeking a new member of our team to perform complex clerical work, requiring the use of Microsoft Word and Excel programs, and routine administrative and receptionist duties. The Administrative Assistant will perform duties under the regular supervision of the Executive Director and/or Finance Director. The Administrative Assistant will be expected to perform all duties in the office necessary to ensure the overall efficient operations of the Commission.

Responsibilities and Duties will include:

• • • • • Types and word-processes various documents and electronic information;
        • Assists with preparation and planning of meetings, including meeting notices, agendas, minutes, programs and meal coordination;
        • Answers phone calls and directs calls to appropriate parties or takes messages;
        • Communicates and liaises verbally and in writing between the public and relevant staff and interprets and responds clearly and effective to spoken requests over the phone and in person;
        • Opens, sorts, and distributes incoming mail and other documents;
        • Makes travel arrangements for Commission staff for conferences/meetings as required;
        • Performs accounting and record keeping support for grants administered by staff;
        • Purchases routine office and custodial supplies;
        • Receives, receipts and deposits payments;
        • Develops, maintains, and updates a variety of mailing lists;
        • Posts to the Commission’s website and social media relevant news and information;
        • Responsible for maintenance-related activities at all Commission owned facilities; and
        • Performs routine financial and administrative tasks.

 Knowledge and Skills Required include:

• • • • • Thorough knowledge of reporting and administrative writing skills;
        • Proficient knowledge of Microsoft Office;
        • Thorough knowledge of business English and writing formats;
        • Proficient in handling phone calls from the public in a pleasant and professional manner;
        • Ability to operate a variety of standard office machines including personal computer, calculator, and copier;
        • Ability to gather data and prepare accurate administrative reports as required;
        • Ability to perform and work without constant supervision;
        • Ability to draft professional letters;
        • Ability to establish and maintain effective and cordial working relationships with other staff members;
        • Ability to establish and maintain professional relationships with governmental officials;
        • Ability to manage public relations problems courteously and tactfully; and
        • Ability to multi-task and critical thinking and practice resourcefulness skills.

Minimum Qualifications:

Graduation from high school supplemented by two years of experience in administrative office work.  A valid Driver’s License is required.

Physical Conditions and Nature of Work Contacts:

Work is typically performed at the Commission office located in the Town of South Hill.  However, position responsibilities also require periodic travel to the region’s 3 counties and 12 towns and occasional out of area trips. Other physical efforts include, but not limited to, computer operation, sitting, speaking, writing, listening, operating a motor vehicle, and lifting up to 25 pounds.  Regular contacts are made with Commission staff, County and Town officials, State/Federal Agencies and the public. 

To Apply:

To apply, go to www.vawc.virginia.gov. and look for Job Order No. 3266905